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This is the final step where you specify a name for your auto-reply rule and review the rule's description." What do I do when I get a returned mail?". And if you set an exception like that, an automated response won't be send to absolutely all emails containing the specified word or phrase in the subject line, e.g. But this is actually an extra precaution, because the " reply using a specific template" rule will send your auto-reply only once during a single session, i.e. Note: Some people also choose not to auto reply to returned emails (if the subject contains "returned mail" or "undeliverable" etc.) in order not to create an infinite loop between two mail servers and not to clutter their inboxes with undelivered messages. Or, you can choose from a handful of other exceptions available to you. However, if you don't want to send an out-of-office notice to some senders or to messages received from one of your accounts, you can check " except if from people or public group" or " except through the specified account", respectively. This is not an obligatory step, and the common practice is to skip it and not to add any exceptions.
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On this step, you are to set exceptions to your automated reply rule.In the " Select a Reply Template" dialog box, in the Look In box, choose User Templates in File System and select the template we created a few minutes ago (out-of-office-reply).Ĭlick Open and this will bring you back to the Rules wizard where you click Next.Since we want to reply using a specific template, we choose exactly this option and then click a specific template under Step 2: Edit the rule description to choose the template we want. On the next step, you define what you want to do with the messages.If you want automatic replies to be sent only for messages received from one of your accounts, or containing specific words in the subject or body, or received from specific people, then check the corresponding options in the upper part of the dialog under Step 1: Select condition(s) and then click underlined values under Step 2: Edit the rule description.įor example, I am creating a rule to autoreply to all messages received via my Personal account and my settings look like this:
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If you are setting an out of office auto-response for all incoming messages received from all your accounts, you don't need to check any items here.
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#DOES CANARY MAIL WORK WITH EXCHANGE ACCOUNTS HOW TO#
So, first of all I'd advise you to check with your email provider if it is possible to configure your vacation auto-response on their side.īelow you will find the step-by-step instructions on how to create an out-of-office auto-response without using an Exchange Server account. Gmail or ) allow creating autoreplies directly on their web-sites. Of course, it is not very convenient or may be even unsafe to leave a working machine without any supervision for a long time, but there is no other way. Naturally, your computer must be turned on all this time. Note: In case of POP/IMAP accounts, Outlook should always be running and configured to check intermittently for new messages.